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FAQ


General Info

Where is the BFE Meeting taking place?
The 20th BFE Meeting is taking place April 8-13, 2019 at the “Mercure Cardiff Holland House Hotel & Spa”, 24-26 Newport Road, Cardiff, Wales. You can visit the hotel website here: https://www.accorhotels.com/it/hotel-6622-mercure-cardiff-holland-house-hotel-spa/index.shtml
How can I get there?

If you are flying to Cardiff, the nearest airport is the “Rhoose Cardiff International Airport”. From there, you can reach the city centre in 30 minutes by car or in one hour with public means of transportation (buses/trains). Alternately, Bristol Airport is 1h30 minutes away from the city centre. You can also reach Cardiff from London in 2hs by train or 4hs by bus.

Is it possible to reserve a room at the “Mercure Cardiff Holland House Hotel” during the BFE Meeting week? What are the rates?
Yes, it is possible and you will be offered a special rate as a 20th BFE Meeting attendee: £104 single, per night, includes VAT. Please get in touch with the hotel for reservations: (+44) 2920/435000 (reference BFE).
Will I have free WI-FI access?
Yes, free WI-FI will be available in the common areas, meeting rooms and guest rooms.
Am I required to stay at the Conference hotel?
Staying at the Hotel offers the added benefit of spending time with meeting delegates and exploring networking opportunities with colleagues from all around the world. However it is not required to stay at the Conference Hotel.
Will Brexit affect travel to the UK for EU citizens?
All delegates travelling from outside of the EU will need a passport. Due to Brexit going into effect on March 29, 2019, it is possible that passports may be required for EU citizens as well. We recommend checking with your local government for the latest developments on this situation.

Registration and certification

How can I register to attend the BFE Meeting? What are the registration rates?
There are many possibilities for you to take part to the 20th BFE Meeting in Cardiff. Please visit the registration page: https://meeting.bfe.org/registration/ for deadlines, rates, and other registration information.
I only want to attend a one-day event, is that possible?
Yes, one-day registration is available. Please note that your registration is valid only for sessions and events on that day. Badges will be actively checked throughout the conference to ensure that participants have registered properly.
Is the Workshop schedule available?
The Workshop schedule is available here: https://meeting.bfe.org/schedule/
What happens if a workshop I’ve chosen is then cancelled?
You can select a different workshop or you can have a full refund.
I want to register for the “Full conference – multiple workshops” option. When do I have to choose the workshops I want to attend?
Once you have registered and paid, you’ll receive an email form to indicate the workshops of your choice. We reserve the right to cancel workshops if they don’t reach the minimum number of attendees to be run.
What is included in a “Full conference” registration?
The “Full Conference” registration includes 5-days of workshops, Evening Scientific Program, Scientific Day and the Gala Dinner.
Can I change my workshop selection at the conference?
Yes, provided there is space in the workshop you wish to attend and the change is approved by BFE administration. There is a $50.00 fee to change workshops at the meeting.
Will I receive a certificate after each workshop?
If you register at least two weeks in advance, you will receive a certificate of attendance after each workshop. Participants are required to sign an attendance form twice daily and must complete an evaluation form in order to receive the certificate. If you register less than two weeks in advance, or make changes to your schedule at the meeting, your certificates will be sent via email after the meeting. All workshops provide APA Continuing Education Credits (where applicable).
Do I need to bring my own laptop and biofeedback equipment to attend workshops?
No, it is not necessary to bring your own equipment.

Gala Dinner

Is the gala dinner happening in the same location?
Yes, the gala dinner will take place at the hotel.
Is it possible to have dietary resctrictions accomodated at the gala dinner?
More information to come.

Exhibitors

When will the exhibitor hall be open?
Exhibitor’s booth will be there everyday from 8:30 am to 5:30 pm.
How can my organization become a sponsor?
Take advantage of a variety of sponsorship opportunities to promote your company or product. To become a sponsor and for more information, you can download the sponsorship form here: https://drive.google.com/file/d/1WQP5xiG8GV6kUh1fOlzNogWL8dkNKYje/view